Contract Type:Full-time

Applications Close: Close of business 8 May 2024

About Us

St Vincent’s College is an independent day and boarding school offering a contemporary Catholic education for girls in years 7-12. We're a dynamic learning community, fostering creativity, discernment, and leadership in the development of students to be courageous women of action. The girls treasure the College spirit they affectionately call “Vinnies Spirit”. It is hard to define but easy to feel. A sense of optimism, cheerfulness, and a good dose of quirky! As we look to a future filled with opportunities for women in Australia, St Vincent’s College is all about empowering young women to be independent in thought, compassionate in attitude and confident to act.

The College was founded by the Sisters of Charity in 1858 and is now under the stewardship of Mary Aikenhead Ministries. These five values inspired by the Sisters of Charity and Mary Aikenhead Ministries shape the community we are becoming:

● Generosity of Spirit

● Hope

● Justice

● Respect

● Service of the Poor

For further information about St Vincent’s College, please visit our Vision and History pages.

The Role

We are seeking a highly organised and professional Executive Assistant to support the Director of Teaching and Learning. The successful candidate will be part of the Administration Team.

Key Responsibilities:

  • Create and publish College documents and handbooks
  • Administrative support to facilitate efficient operation of teaching and learning
  • Manage parent communications in an appropriate and timely manner
  • Undertake data entry and report management across a range of platforms
  • Liaise with key stakeholders both internal and external to the College
  • Calendar management
  • Coordinate and organise events through online systems and portal

Our Ideal Candidate:

  • Proven experience as an Executive Assistant 
  • A high level of administration competence
  • Strong organisational skills and attention to detail
  • Ability to prioritise competing demands and duties
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office and Google Suite
  • Ability to work independently and as part of a team
  • Well developed interpersonal skills and ability to maintain confidentiality
  • Experience working in a school or educational setting is an advantage, but not essential

This is an onsite position, 4 or 5 days a week at the College.

The Process

Download and complete the Application for Employment form from this website, including a cover letter, CV, Working with Children Check details and the contact details of three referees.

Email your application to:

St Vincent’s College is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination.

Please note that applications will be considered as they are received, and an appointment may be made before the closing date.